Baja SAE® - Oregon

May 27 - 30, 2015

Portland, Oregon, USA

Baja SAE Illinois

Registration Fee: $1100.00
Registration Limit: 100 teams
Registration opens Tuesday, October 8, 2013 10:00 AM ESTT

Engines can be ordered once your team has registered for the event through your team's profile page. The cost of the engine is $200.00. Engines can only be ordered until December 16, 2013. Engines will not ship from Briggs & Stratton until after January 1, 2014.

Visit the Organizer's website for more information.

Dynamic events will include:

Acceleration
Hill Climb
Maneuverability
Rock Crawl

Event Locations

Registration/ Static Event Location
Caterpillar Edwards Demonstration & Learning Center
5801 N Smith Road
Edwards, IL ý61528

Dynamic Event Location
Caterpillar Edwards Demonstration & Learning Center
5801 N Smith Road
Edwards, IL ý61528

Facility Information & Policies

The following policies and guidelines are to be followed by all visitors (participants, staff, volunteers, spectators, etc) while on site for the Baja SAE Illinois 2014 event:
  • Facility hours are 1:00 pm to 6:00 pm on Wed, June 4
  • Facility hours are 7:00 am to 9:00 pm on Thursday, June 5 and Friday, June 6
  • Facility hours are 7:00 am to 5:00 pm on Saturday, June 7
  • No smoking
    • The Edwards Demonstration & Learning Center property (including all outdoor areas) is a non-smoking facility
    • Baja SAE events are non-smoking events
  • No one under the age of 12 years is allowed on site
    • Strict enforcement by security
  • No one under the age of 18 years is allowed in the pit/paddock area
  • No pets permitted on site
    • Service animals are exempt
  • Closed-toed shoes made of substantial construction with puncture resistant soles are required for everyone on site. Shoes should be made of strong material and must cover the entire foot (no sandals, high heels, ballet flat, etc).
    • Strict enforcement by security
  • Exposure to the sun and heat requires protection - a hat, sunscreen, and plenty of drinking water are recommended for summer months. Dress appropriately for daily temperature.
  • No unescorted tours permitted - visitors must stay within the designated spectator areas and walkways.
  • Cameras and video cameras are allowed for this event only
  • Cooking/grilling anywhere on the facility is not allowed. Outside food is not permitted on site (Caterpillar has a food service contract with Eurest Dining Services). Lunch will either be provided or be made available for purchase on event days, and concession stands will be open to purchase additional food and beverage items outside of lunch hours.
  • Proper personal protective equipment is required for all welding and grinding activities (welding helmet/safety glasses, long sleeves, long pants, gloves, etc).
  • Refueling activities should always be performed in a safe manner. When refueling please following the guidelines below
    • Always refuel with the engine turned off
    • The driver must exit the vehicle before refueling
    • An appropriate fire extinguisher must be available while refueling
    • Never refuel a vehicle if there is an open flame, grinding, or welding activities nearby
    • Refueling is only allowed in the designated area during the endurance race
  • Speed Limits   Smith Road (approach road)   30 mph maximum
    On Site25 mph maximum
  • IF YOU OBSERVE ANY POTENTIALLY UNSAFE SITUATION, PLEASE INFORM A MEMBER OF THE EVENT STAFF OR FACILITY!!

Edwards Shipping Information & Policies

Shipping Address to be used for all shipments (engines, vehicles, general supplies, etc):

Caterpillar, Inc.
Edwards Demonstration & Learning Center
Attn: Baja SAE Illinois 2014
5801 North Smith Road
Edwards, IL 61528

Team/Participant Baja Vehicles
  • Site will not receive engines (from Briggs & Stratton) before Monday, May 12, 2014
  • Site will not receive vehicles before Thursday, May 29, 2014
  • Advance notification via email is required. If you do not provide adequate advance notice, the Edwards facility will not accept your shipment. Information to include:
    • Name of school & primary contact information
    • Description of shipment/items being shipped
    • When and by method will shipment arrive?
    • When and by what method will shipment be returned?
    • Email to baja_sae_illinois@yahoo.com attention Sharona Wight. You will receive a confirmation email that your shipment will be accepted.
  • Only teams who shipped their vehicles/engines will be allowed on site prior to Wednesday, June 4, 2014
  • Teams will be allowed to pick up shipped engines and vehicles during normal business hours ONLY (8:00 am - 4:00 pm) beginning Tuesday, June 3, 2014
  • Teams must adhere to the following guidelines. Otherwise you will be asked to leave the facility with your vehicle/engine, and you will not be allowed to return until the site opens for the event (Wednesday, June 04, 2014). If you cannot take your vehicle/engine with you, it will remain at the Edwards facility until Wednesday afternoon.
    • No driving the vehicles! You may start your car, but it may not move
    • Each team must have a fire extinguisher
    • No tools will be available from facility - bring your own!
    • No welding (outside of event times)
    • You will be working outside and in the dirt (no indoor facilities)
    • Limited trips in and out of the facility
    • No wandering around the facility
    • Be professional at all times
  • All event participants, spectators, and visitors must follow the Facility Guidelines & Policies document (posted on the website). Anyone not following these guidelines will be asked to leave the premises.
  • All items being shipped back after the event must be packed and addressed appropriately by the end of the event (Saturday, June 07, 2014 by 5:30 pm)
  • Items not properly packed and shipped out of Edwards by close of business Wednesday, June 11, 2014 (4:00 pm), will be disposed
  • Event site/organizers/SAE will not assume responsibility for any items left behind or disposed
  • Event site/organizers/SAE reserves the right to amend or add to these regulations. Updated information will be posted to the website as it becomes available

Spectators

Baja SAE Spectator and Dynamic Event Policy

In 2013, a new Spectator and Dynamic Event Policy went into effect. These policies may affect your strategy for the Endurance event. Please read this notice carefully.

Spectators - If you are watching a dynamic event, then you are a spectator. Only drivers and the event volunteers are allowed on the course during dynamic events. Team members who are watching the event are spectators.

Spectator Areas - Spectators must remain in the designated spectator areas. This includes all team members who are watching the event. If you are not inside a designated spectator area then assume you are in a prohibited area.

Warning - Any spectator found inside a course boundary may be asked to leave the event.

Repairs Only in the Pits/Paddocks - Repairs may only be done in your pit/paddock. No repairs are permitted on any dynamic event course, staging area or the practice track. Do not have tools in, or with, your car.

Hands Only - Any adjustment/repair that requires a tool must be done in your pit.

Dynamic Event Staging: Driver and Escort - Only the driver and one escort are allowed in the dynamic event staging areas. Note - Dynamic event access is dependent on the topography and configuration of individual courses and may be revised. You must follow the restrictions of the event in which you are participating.

Dynamic Courses: Driver Only - Only drivers and course marshals are allowed on the dynamic event courses.

No Work on Course - If your car becomes disabled during a dynamic event - including Endurance - it must be returned to the pits for repairs. No on-course repairs during any event.

Recovery Procedure - (1) Disabled vehicles will be pushed off course by the course marshals. (2) The marshal will notify the recovery crew. (3) Your car will be towed to your pit/paddock as soon as a recovery crew becomes available. Please do not badger the recovery crews; they will work as quickly as practical.

For any questions please contact collegiatecompetitions@sae.org or call 1-724-776-4841 for Education Relations.