Professional

SAE Membership

Chapter Leadership Positions

The SAE Collegiate Chapter is an opportunity for students to develop or enhance their leadership skills in a relaxed, non-threatening environment. Recruiters are interested in hiring students who have additional experiences outside the classroom and the SAE Collegiate Chapter is an excellent vehicle to obtain this!

Just like the Professional SAE Sections, the primary objective of your Chapter is to provide technical content and networking opportunities for your members.

Through your experience with the SAE Collegiate Chapter, you can develop or enhance many important skills that will be important to your career, including:

  • Leadership
  • Organizational
  • Communication
  • Project Management
  • Conflict Resolution
  • Financial and Budgeting

Electing Officers
First, email or text students to ask who might be interested in volunteering for the Chapter leadership. Then hold a meeting to publicly accept nominations for each position. Finally, the group should then vote on each position and send those names to SAE.

All positions are based on the academic year and run from August through July.

All officer positions represent the Collegiate Chapter to the students, faculty, staff and the community. It is your responsibility to represent SAE and your university appropriately.

At the end of your tenure, all positions should turn over all records, financial records, photographs, historical information and other pertinent data to your successor.

There are four primary roles for an SAE Collegiate Chapter. We use the following titles, but you can rename your positions any way you'd like. You also have the freedom to add other positions that work for your Chapter.

Chair (President)

The Chair is like the captain of a baseball team. You don't play each position, but you manage those who do. Your players look to you for leadership and encouragement. You need to make sure you have teammates in each position and that they're performing well throughout the year.

Key Skills You'll Learn In This Position:

  • Organization
  • Leadership
  • Communication
  • Planning, project management
  • Motivating others
  • Public speaking
  • Delegation
  • Conflict resolution

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Communicate regularly with members, officers, your Faculty Advisor and any CDS Advisors.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Encourage others to be involved with SAE and the Chapter.
  • Arrange meetings and technical speakers.
  • Distribute responsibilities equally among the officers.

Execution:

  • Prepare and distribute an agenda for each meeting.
  • Call for and preside over all executive committee/business meetings of the Chapter.
  • Preside over all general meetings.
  • Ensure the recording of finances and meeting minutes.
  • Review all outgoing communications to the Chapter and community.
  • Keep discussions pertinent to the subject under discussion.
  • Call for committee reports.
  • Greet attendees at meetings and thank them for coming.

Vice Chair (Vice President)

The Vice Chair may be called upon at any time to assume the responsibility of the Chairperson. So, it is essential for these two positions to work closely together. In addition, while the Chair is responsible for the overall management of the Chapter, the Vice Chair plays a larger role in public relations to the university and community.

Key Skills You'll Learn In This Position:

  • Organization
  • Leadership
  • Communication
  • Planning, project management
  • Motivating others
  • Public speaking
  • Delegation
  • Conflict resolution

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Act as the liaison with the college administration, the College of Engineering and the local Professional Section.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Encourage others to be involved with the Chapter.
  • Chair a sub team for content planning, membership and/or publicity.
  • Research companies in your region for possible speakers and sponsors.
  • Plan and direct an SAE membership drive each semester/term.

Execution:

  • Preside over any executive committee or general meetings in the absence of the Chair.
  • Greet attendees at meetings and thank them for coming.

Secretary (Communications Director)

Your Chapter will only be as good as your communications. The primary role of the Secretary is to communicate your Chapter's goals and activities throughout the university and the community.

Key Skills You'll Learn In This Position:

  • Organization
  • Communication
  • Attention to detail
  • Project management
  • Time management

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Submit materials for the SAE Outstanding Collegiate Branch Award.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Announce dates and locations for meetings to officers & committee members.
  • Promote all general meetings: dates, locations and topic/speaker.
  • Invite others to your meetings: all students, faculty, students from nearby universities and your local Professional Section.
  • Promote your meetings to local media: newspaper, radio and TV on campus as well as the community.

Execution:

  • Communicate the results of officer elections to SAE.
  • Maintain an accurate, up-to-date list of Chapter members. Notify SAE Headquarters dmcguire@sae.org of any changes in membership information, particularly email addresses.
  • Maintain a Chapter website, if possible.

At Meetings:

  • Take minutes of all meetings and read them at the following meeting.
  • Maintain a record of all Chapter correspondence.

Treasurer (Financial Director)

The treasurer is responsible for managing the Chapter finances. This includes creating and managing a budget and ensuring the Chapter receives its dues allocations, if eligible. Details about eligibility can be found at http://www.sae.org/students/finance.docx.

Key Skills You'll Learn In This Position:

  • Organization
  • Attention to detail
  • Project management
  • Time management
  • Budgeting
  • Public speaking

Some of your duties include:

General:

  • Promote a respectable image of the SAE Collegiate Chapter and the university.
  • Contribute to the common goal of increasing student projects, activities and SAE membership.
  • Actively attend all Chapter functions and promote SAE membership.

Planning:

  • Create a Chapter budget to be approved by the Officers/Executive Committee. The budget must be realistic and should not exceed income.
  • Authorize expenditures of all funds.

Execution:

  • Keep accurate records of all income and disbursements.
  • Present a report at each meeting of the Chapter finances.
  • Submit a financial report after each Chapter activity.

Optional Positions

The following are optional positions for additional officers. If there are no additional officers, these responsibilities should be distributed among the officers above.

Program Chair

Some duties can include:

  • Plan and execute Chapter meetings and programs.
  • Communicate between the Collegiate Chapter and any Collegiate Design teams on campus.

Reception Chair

Some duties can include:

  • Greet attendees at meetings. Recruit other students as greeters, if possible.
  • Make introductions between attendees to increase networking opportunities.
  • Escort speakers and guests.

Publicity Chair

Some duties can include:

  • Email or text meeting announcements and reminders. Hang flyers where possible.
  • Communicate information on meetings and Collegiate Design teams to the newspaper, radio and TV on campus and in the community.
  • Maintain and update website regularly.
  • Take photos and videos of Chapter activities.

Membership Chair

Some duties can include:

  • Promote the benefits of SAE membership year round.
  • Assist students in registering or renewing their membership .
  • Plan and direct an SAE membership drive each semester/term.