Planning and Executing Chapter Meetings
Successful meetings are planned, they don't happen by accident. You should recruit volunteers for a few teams that will divide the work and maximize the value of your meetings.
Key Planning Activities:
- Brainstorm topics and speakers for meetings.
- Survey your members and other students for possible topics.
- Determine which topics and speakers are the most interesting and the most likely to happen in the coming year.
- Develop a schedule of events for the academic year.
- Invite the speakers and confirm their participation.
- Promote the event through email and flyers around campus.
- Promote the event to the newspaper, radio and TV on campus and in the community.
- Invite students throughout the university, not just SAE members.
- Invite students from nearby universities.
- Invite members of your nearest Professional Section
Tips For Finding Speakers:
- SAE Industrial Lectureship Program
- University faculty or administration
- Faculty or administration from nearby universities
- Local Professional Section
- Local industry or Collegiate Design sponsors
- Chamber of Commerce
Key Activities During the Meeting:
- Have a reception table at the door to welcome each attendee.
- Encourage non-members to join SAE.
- If possible, give each attendee a name tag, especially if you have outside guests.
- Introduce attendees to each other to increase networking opportunities.
- The Chair (or Vice Chair or a substitute) should open the meeting:
- Introduce yourself
- Thank everyone for coming
- Introduce the topic and speaker(s) for the meeting
- Ask people to hold questions until the end (unless your speaker doesn't mind)
Before Closing the Meeting:
- Thank the speaker(s) and the attendees for coming.
- Inform the attendees of the next event.
- Encourage attendees to consider getting involved with your Collegiate Chapter.