SAE Membership

Planning and Executing Chapter Meetings

Successful meetings are planned, they don't happen by accident. You should recruit volunteers for a few teams that will divide the work and maximize the value of your meetings.

Key Planning Activities:

  • Brainstorm topics and speakers for meetings.
  • Survey your members and other students for possible topics.
  • Determine which topics and speakers are the most interesting and the most likely to happen in the coming year.
  • Develop a schedule of events for the academic year.
  • Invite the speakers and confirm their participation.
  • Promote the event through email and flyers around campus.
  • Promote the event to the newspaper, radio and TV on campus and in the community.
  • Invite students throughout the university, not just SAE members.
  • Invite students from nearby universities.
  • Invite members of your nearest Professional Section

Tips For Finding Speakers:

Key Activities During the Meeting:

  • Have a reception table at the door to welcome each attendee.
  • Encourage non-members to join SAE.
  • If possible, give each attendee a name tag, especially if you have outside guests.
  • Introduce attendees to each other to increase networking opportunities.
  • The Chair (or Vice Chair or a substitute) should open the meeting:
    • Introduce yourself
    • Thank everyone for coming
    • Introduce the topic and speaker(s) for the meeting
    • Ask people to hold questions until the end (unless your speaker doesn't mind)

Before Closing the Meeting:

  • Thank the speaker(s) and the attendees for coming.
  • Inform the attendees of the next event.
  • Encourage attendees to consider getting involved with your Collegiate Chapter.