Instructions for Hosting a Lecture

AVAILABLE TO SAE NORTH AMERICAN COLLEGIATE CHAPTERS ONLY

This program provides a unique opportunity for SAE Faculty Advisors and Student Officers to invite an industry lecturer to interact with students and faculty on campus.

SAE Faculty Advisors and Student Officers:
If you would like to invite one of the practicing engineers to visit your campus, write a note to the attention of the individual lecturer you would like to host but e-mail the invitation to Janiece Lang of SAE jlang@sae.org. Your invitation will be forwarded to the appropriate lecturer in which the lecturer will contact you direct either by e-mail or telephone.

As a host, you will be responsible for making arrangements for a successful visit by the lecturer on your campus. This will include the following items: communicating with the lecturer to confirm the date, arranging a place where the lecture will take place such as an auditorium or classroom, arranging for the necessary AV equipment to be available, promoting the lecture to the students and faculty to obtain a good size audience, and planning an agenda for the day’s activities if the lecturer has the time available. Additionally, you are welcome to ask the lecturer to tour the campus labs and facilities including showing your SAE competition vehicles or other projects. You should provide the lecturer with directions to your campus and parking information. Confirmation of activities as well as time and location should be confirmed to the lecturer in writing (e-mail acceptable) prior to the visit.

You may be asked for assistance by the lecturer in arranging travel to and from the airport or making hotel suggestions or reservations. Providing these items are not required of the host; however any assistance to the lecturer will be appreciated and helpful. Hosting meals before or after a lecture or having snacks available during the lecture is at the discretion of the host. SAE covers expenses of the lecturer’s travel but does not cover these optional food and beverage items.

As mentioned, SAE, through the Teetor Awards Fund, covers the lecturer's expenses, around $550, for each lecture visit. The lecturer's company covers the lecturer’s time away from the office and sometimes the employer will cover the lecturer’s expenses, full or in part.

It is the responsibility of the lecturer to notify SAE of the confirmed date and arrangements in advance of the visit. The lecturer is also to make their own travel arrangements.

To make the visit successful, a host will want to re-confirm all of the details with the lecturer several days prior to the visit. Additionally, you will want to invite as many students and faculty as possible to attend the presentation and participate in any of the other activities you may have planned.

In an effort to promote additional industry - academia networking, the SAE Teetor Committee has allowed the local SAE section members to attend the lecture. The lecture must be held on campus and Janiece Lang of SAE must be notified prior to the lecture. To find out if there is a local section near your university contact Claudia Ross of SAE 724/772-7139 ross@sae.org.

Requests for lecture visits may be made at any time; however all visits for the lecture series must be completed prior to December 31 of a given each year. Requests will be accepted from any of the 48 contiguous United States, or from Canada or Mexico.

Please direct questions regarding this program to Janiece Lang at SAE, Membership & Section Programs, 400 Commonwealth Drive, Warrendale, PA 15096-0001, fax (724) 776-3393, phone (724) 772-7137, e-mail jlang@sae.org.

2007-2008 Lecturers